Buckham Fair Privacy & Data Policy

Last Updated: 05 Jan 2026

This website and all content therein are owned by the organisers of Buckham Fair, operated on land belonging to Martin and Philippa Clunes. The content of this website may not be reproduced, copied, extracted, or used for any purpose other than personal viewing without prior written permission from the organisers.

Use of this site is provided on an “as is” basis. We make no guarantees about completeness or accuracy and accept no liability for loss or damage arising from use of the site.

You may download or print parts of this website for personal, non-commercial use only.

Information We Collect

When you contact us, register interest, submit sponsorship forms, exhibitor forms, trader forms, or engage with the site in any way that requires input, we may collect:

• Your name
• Email address
• Phone number (if voluntarily provided)
• Any other details you choose to supply

This information is used solely so we can respond, administer fair-related requests, or share updates relevant to your submission.

The user always chooses whether their information is made public. Exhibitor and sponsor profiles will only be displayed publicly if the user consents via the submission process.

If you ever want your information updated or removed, you can contact us via the Buckham Fair Support Page and we will make the necessary changes.

Third-Party Services

We use certain tools and integrations to operate the website effectively, such as:

• Google Analytics – for anonymous usage statistics
• Google API services – where required, such as enabling embedded maps, YouTube videos, or authentication features
• Payment providers (only if Buckham Fair offers online ticketing or merchandise)

We do not use Jetpack or WordPress.com tracking tools.

We do not sell or trade any personal data.

How We Use Your Data

We process personal data only when necessary for:

• Responding to enquiries
• Managing exhibitors, traders, sponsors, volunteers, and event participants
• Sending information relating to Buckham Fair
• Fulfilling legal or safety obligations
• Website security and fraud prevention
• Optional marketing updates (if you explicitly opt in)

We do not publish your data unless you have given permission for it to appear on the website (for example, exhibitor or sponsor listings).

How We Store Your Data

Data provided through forms may be stored in:

• The website’s secure server
• Reputable third-party services used solely for email communication or form processing
• Cloud services required for functional website features (e.g., Google services)

We only store information for as long as it is operationally necessary.

If you wish for us to remove your information, simply contact Support.

Sharing Your Data

We only share your information:

• When you request or consent to a public listing (e.g., exhibitor or sponsor profile)
• When required to fulfil a fair-related function (for example, sending forms to committee members)
• With trusted service providers who assist with website operation or communication
• When legally required

We never sell personal data.

Website Data, Cookies & Embedded Content

Cookies

Cookies may be used for basic site functionality such as:

• Remembering form inputs
• Session management
• Essential site preferences

You may disable cookies in your browser if you prefer.

Embedded Content

Our site may include embedded content (e.g., YouTube videos, Google Maps). These third-party services may collect data as if you visited their website directly.

Analytics

We collect anonymous usage data through Google Analytics to understand how visitors interact with the website.

This includes:

• Pages visited
• Browser type
• Device information
• Non-identifiable behavioural data

This helps improve the site and user experience.

User Accounts & Public Profiles

If Buckham Fair allows user profiles (for sponsors, exhibitors, traders, volunteers, etc.):

• Users choose whether information is displayed publicly.
• Users can request changes, edits, or removal at any time by contacting Support.
• No personal information is made public unless the user explicitly provides and approves it.

Data Retention

We retain submitted data only for as long as necessary for:

• Event administration
• Safety and legal compliance
• Handling enquiries or requests
• Maintaining exhibitor or sponsor records where consent is given

Users may request removal at any time.

Your Rights

You may request:

• A copy of your stored personal data
• Correction of inaccurate information
• Deletion of your personal information
• Removal of any public listing previously approved

To submit a request, contact Support through the Buckham Fair website.

Ticket Sales & Refunds

All ticket purchases are non-refundable, except where Buckham Fair is cancelled by the organiser. Tickets may not be exchanged or transferred without prior approval.

Contact

For data requests, corrections, or questions, please contact us via the Buckham Fair Contact Page or Support Page on the website.